Employee directory software

Updated September 6, 2026

What the lookup costs a month

$4,125.33

Profiles missing something

53

Fields nobody has filled

479

These sheets have no constants. Every number is worked from the figures you enter: the headcount, the span of control, the people at the top, the contractors, the redraws and the minutes each takes, the profile fields and how complete they are, the lookups a week, the minutes a lookup takes, the hourly costs, the joiners and leavers, and the dotted-line share, count, check-in length and interval. The defaults are one 120-person company's worked example, not a benchmark this site publishes.

Employee directory software is bought for one reason: somebody needs to find a colleague and the spreadsheet is wrong. The question worth asking before you buy is what the wrong spreadsheet is already costing, because that figure decides whether this is a project or a Tuesday afternoon. On the worked example a company of 140 people, each looking somebody up three times a week and losing four minutes to it, runs 1,820 lookups a month, 121 hours, and about $4,125 at a $34 hourly cost. This page is what directory software has to do to take that back: hold the fields people actually search on, show what is missing rather than hiding it, and stay right as people join, move and leave.

Open the Employee directory Free to use. No account, no card, no trial clock.

Count the lookup before you count the licence

Headcount times lookups a week times fifty-two over twelve is the lookups a month; times the minutes each takes over sixty is the hours; times the hourly cost is the bill. On the worked example that is 1,820 lookups, 121 hours and about $4,125 a month, which is the figure directory software is measured against.

Decide which nine fields a profile carries

Name, title, department, location, manager, email, phone, start date and photograph is nine, and nine is enough. On the worked example 62% of profiles are complete, which leaves 53 people with a gap and 478 empty fields across the company. Software that will not tell you that number is software that hides it.

Make the joiner, the mover and the leaver the only maintenance

Twenty-eight changes a year at six minutes each is under three hours of upkeep, and that is the whole job when the chart is drawn from the same record. When the chart is a separate slide, every one of those changes is done twice and the second one gets skipped.

Questions people ask about the Employee directory software

Is this an HRIS? No, deliberately. Orgbix keeps who works here and who reports to whom. Payroll, leave, timesheets and reviews are other products, and a directory that pretends to be all of them is a directory nobody finishes filling in.

What does it cost per person? Nothing. Orgbix Pro is $24 a month for the whole team whatever your headcount, because a directory that costs more as you hire is a directory people stop updating.

Where do the lookup figures come from? From you. The sheet takes your headcount, how often a person looks somebody up, how long that takes today and your average hourly cost, and prints the hours and the money. The defaults are one company's worked example, not a benchmark.

Orgbix Pro

Keep the chart you just worked out

The sheet works the chart out this afternoon. Pro keeps it: the people, the lines and the version before this one, so the next reorganisation starts from the current chart instead of from last quarter's export.

• Download the chart as a file for the board pack
• Send it without the Orgbix watermark across it
• Come back to this chart with every figure still in it
• Put your logo and colours on the chart people actually see
• Export every chart and every profile in one go, not one at a time
• Tell a manager their part of the directory has gone stale
• Not used by Orgbix: this product takes no payment on your behalf
• Not used by Orgbix: this product does not sync to accounting

$24per month, whole team

Start Orgbix Pro Pricing

Orgbix Pro is $24 a month. It renews on the same day each month at $24 until you cancel, with no introductory rate, no minimum term, no per-person charge and no step up. If the price changes for new subscribers you keep yours.

Ask us what the Employee directory software does not cover

Tell us how many people you have, where the directory lives today and how the chart gets redrawn, and we will say plainly whether Orgbix carries it.

Send it to Orgbix